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Migration Strategies within Enterprise Platforms

Behind any successful IT organization lies a network of well-functioning and up-to-date enterprise applications. One challenge many business leaders face is managing an effective data migration strategy. Moving application data from one version or platform to another can be a risky and extensive process with significant consequences if not executed properly.

Migration challenges

According to one senior applications analyst, despite high data migration costs, about 75% of systems fail to meet expectations. This failure is due to migration process flaws, preventing many company leaders from delivering the competitive advantages they desire. According to the Oracle whitepaper, analysts can organize common data migration challenges and risks into four areas: effort, expertise, data quality, and migration strategies or methods.

More specifically, three primary challenges exist for migrating data within enterprise platforms. First, company leaders experience migration downtime. Second, many tech leaders are still making manual changes to critical apps to support their development life cycles. However, it’s best to automate all changes with minimal manual intervention. Third, all changes need to be auditable due to financial loss and compliance cost risks. It’s imperative to understand the technical steps necessary for successfully moving from one system to another.

Migration steps and benefits

Fortunately, enterprise platforms provide a range of migrating and reporting tools that can expedite the migration process, allowing company leaders to go live within days or weeks instead of months or years. But how can IT professionals best utilize these tools to design safe and efficient data migration processes? The key steps to this process are:

  1. Determine which data IT experts require for the migration process. To map out the data you’ll need to migrate to your new system, it’s crucial you have a good understanding of the application data relevant to your business process.
  2. Leverage available application program interfaces (APIs). Many enterprise platforms have data integration points and well-defined interfaces to facilitate data migration. These will help validate and load the data into the source or target system.
  3. Develop conversion design and data mapping. Data conversion design is crucial in this process, as it involves extracting data from the legacy system, utilizing templates to load data, preparing a mapping sheet to map the source data to the target data, and converting the data if required during mapping and validation.
  4. Finalize data for migration. IT experts must review every aspect of migrated data to ensure it will properly convert into target systems’ required forms.
  5. Load data into a test instance for quality assurance. This step can help catch any lingering issues or deficiencies in your data and provides a more detailed quality analysis prior to final upload.
  6. Implement data migration. This is a straightforward step but can be time-consuming depending on how much data you’re migrating.
  7. Perform final validation prior to production. Since detailed validation occurred in previous steps, this final validation should provide only high-level data.

Though these steps may seem straightforward and simple, each comes with its own set of challenges. An enterprise system’s integrity can impact business operations and profitability. Therefore, it may be prudent to hire an enterprise data migration services expert who understands complexities inherent to managing ever-changing technologies and can help oversee the migration process.

When done right, data migration can present you with significant business benefits, including:

  • Greater business goal achievement via new infrastructure adoption
  • Improved business performance and continuity
  • New functionality, thanks to migration to a more up-to-date platform
  • Reduced complexity and improved data consolidation
  • Improved supportability and serviceability
  • Lower support costs

Of course, no data migration process is one size fits all, and how you migrate data from legacy systems to newer, faster, more efficient ones may depend on your particular circumstances. However, by understanding what data migration entails and carefully following safe migration steps, you can improve corporate performance and deliver a competitive advantage for your clients.

At Value Global, our expert team members are seasoned in Oracle EBS solutions and processes. We understand complex data migration and can help you achieve desired results. Contact us to discover how a partnership can help your IT infrastructure — and your business — operate with excellence.
Information Technology

BoxBridge: Bridge the Gap Between Your Current Systems and the Cloud

The transformation into a hybrid enterprise is imperative for business leaders across industries today. Those within oil and gas companies in particular are embracing the ability to leverage cloud platforms — such as Box — for security, flexibility, and scalability without sacrificing their legacy applications like Oracle E-Business Suite (EBS) and P2 Enterprise Upstream. Unfortunately, these disparate systems often do not work well together in their out-of-the-box states, and the lack of collaboration between systems forces users into more workarounds as well as complicated document archival and retrieval processes.

Take, for example, the EBS Attachment Oracle clients use. Their EBS applications provide management solutions for customer relations, services, finance, and projects as well as human resources. Users can already use many of these resource management modules with ease, but it often requires extra steps to integrate information with other tools.  Many users find the existing EBS Attachment limited in functionality, restricted in data size and security, and difficult to integrate with the cloud. These gaps in functionality extend to data organization: When stored together, data is accessible only as a “blob” instead of individually, meaning users cannot pick and choose which files are stored together. This creates a complicated and often confusing system for users to navigate.

Bridging the gap

What is the solution? The experts at Value Global developed BoxBridge, a product designed to alleviate issues related to limited functionality to make implementation intuitive and secure — effectively creating one IT department. True to its name, BoxBridge bridges the gaps between enterprise systems and the cloud, providing seamless, bi-directional communication between both programs while remaining flexible and secure. It offers a quick, intuitive setup and an interface that enhances many business functions such as paying invoices or storing general ledger documents. BoxBridge maintains all Box features, including version control, while allowing users to send data to internal systems as well as to external partners through a single, integrated interface. For oil and gas employees, this means they can send documents to vendors, accountants, and royalty owners through one streamlined interaction.

ASCENT 2017

The enhancements BoxBridge provides do not end there; future versions will feature automatic scanning integration and cross-functionality with other documentation products, including Google Drive and Documentum. More important, BoxBridge will be compatible with an even wider range of enterprise resource planning systems (ERPs), including SAP, Microsoft Dynamics, and other industry vertical leaders. Integration will be easier than ever, regardless of which software a business leader chooses. As product integration expands, BoxBridge will continue to provide content connectivity and managed services provider (MSP) solutions, thanks to help from implementation partners like WorldLink and Box.com, with more to come.

Working as an MSP solution

A hybrid solution encompassing cloud solutions and traditional systems is now commonplace, and it’s no secret cross-functionality will become essential to every industry. Although MSPs often cut costs and help solve customer issues, their users face the challenge that no single MSP can cover every base. The differences between applications within suites create gaps and steepen the learning curve for suite use — resulting in frustrating user experiences.

Fortunately, Value Global products like BoxBridge lighten the load by making application integration easy and seamless. BoxBridge expands cross-functionality for users and resolves the gaps that arise for MSPs. Value Global’s BoxBridge system improves the collaboration between different systems — with more integrations to come — so users of each may focus on the tenets that drive every great business: innovation, integration, and acceleration.

Value Global offers the best solutions in cloud services, information technology, and managed systems, including Oracle EBS. When it comes to helping you, we prioritize innovation, integration, and efficiency — making it easier for you to expand your business and satisfy your customers! Contact us to learn more about our cloud solutions or visit us online to learn more about our great services.

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